Common Problems with Party Boat Rentals and How to Avoid Them

While throwing a Boat rental party may seem like an exciting idea, whether it’s a get-together, corporate outing, or birthday celebrations with friends and family, a party on the water will always guarantee a memorable and unique experience. Nevertheless, just like other big, intricate events, there is always a likelihood of experiencing hiccups, especially if clients are not adequately prepared. Among the most common

1. Spontaneous booking with limited boat availability

The most common challenge faced by clients is often associated with last-minute bookings. Gone Sailing Adventure’s party boats are in high demand, particularly during the summer weekends. As such, they are often booked weeks and days in advance by both tourists and locals. This challenge can be overcome by booking early, at least 3 weeks in advance if possible. This not only guarantees unlimited availability, but it also ensures a client has full control over his or her preferred time slot, yacht size, vessel type, and amenities.

2. Not confirming capacity rules

Each yacht rental has a passenger limit that must not be surpassed at any time. These limits are set by the company to ensure adherence to existing legal and safety requirements. Thus, overcrowding a yacht rental can lead to additional fees or cancellation. Clients often assume that overcrowding may not be a big issue for the respective company; however, it is important to know that such violations can lead to cancellation at boarding time.

This problem can be resolved by confirming the recommended passenger limit before booking. Do not book 15 people in a vessel that is set to carry only 12 people, including the crew. Gone Sailing Adventures recommends booking larger boats to allow for possible plus ones.

3. The lack of poor weather guidelines

Unexpected weather changes can cause significant disappointments for travellers. Although reputable companies like Gone Sailing Adventures do their best to analyse weather conditions, the majority lack rescheduling and cancellation policies in case of unanticipated storms, wind, and rain. This issue can be resolved by confirming beforehand whether the company provides free rescheduling to avoid losing your hard-earned deposit. After confirming a company’s weather change policies, select renters that provide flexible terms and conditions in case of bad weather.

4. Misunderstood inclusions and lack of amenities

Clients often assume that all yacht rentals in Toronto come with amenities, including catering, coolers, and speakers. However, these amenities are often not automatic. Therefore, we urge clients to consult with their respective service providers to understand what constitutes their boat rental package. For instance, if you need a sound system, inquire whether your selected boat rental comes with the same, including the type of speaker. Similarly, clients who need a cooler should ask whether they come with a drink or ice as an all-inclusive package, or if clients are expected to bring their own.

5. Extra charges and hidden expenses

The client should always confirm if there are possible additional expenses that may not be specified in the brochure. These additional costs are always in the form of tips for the crew members, fuel surcharges, and cleaning expenses. These hidden costs can cause you budgetary stresses if unconfirmed. This problem can be resolved by asking for a breakdown of all charges depending on the amenities needed. Always ask for final quotations including tip, taxes, and service fees.

6. Failing to hire a qualified captain

While most clients believe that not hiring a captain is a cost-saving strategy, Gone Sailing Adventures discourages this perception for safety and security reasons. Firstly, a yacht rental party is often characterized by alcohol consumption and rowdy behaviour. Thus, a senior experienced captain is essential. We urge clients to settle for boat rentals that come with designated captains who will focus on passenger management, docking, and navigation, so you have a stress-free and uninterrupted party experience.

7. Failing to consider the time needed for setup

We encourage clients to arrive earlier than their departure time to set up and settle accordingly. Taking too long to settle into a yacht rental can significantly eat into your party time. This challenge can be resolved by arriving at least 40 minutes early and asking friends to help you move your luggage around as you try to settle. Alternatively, clients can book boat rentals that come with cleanup and setup packages.

8. Poor coordination with clients

Hours spent on planning and coordinating an overwater trip can be wasted if companies fail to provide guests with all necessary guidelines and information. For instance, guests should be aware of their respective docks and the need to submit their identity cards. Companies can solve this challenge by creating group messages via email or WhatsApp, informing clients of important information, including dress codes, boarding times, and meeting points.

Whether organizing a party or a corporate get-together on a yacht rental in Toronto, careful planning is key. We urge clients to prioritize clarity, communication, and safety using this guideline to maximize their experience on board.